Privacy Policy

In accordance with data protection laws, we ask that you take a moment to review the key points of the Privacy Policy of this site.

The purpose of this Privacy Policy is to inform you about what data we collect, why we collect it and how you can manage it. (hereinafter ALUMNI) is a dissemination and training service by the Vicomtech Center for Visual Interaction and Communications Technologies Foundation (hereinafter Vicomtech) ( to former employees of the entity with the objective of maintaining contact once they have concluded their employment relationship.

Data that we process when you request registration with ALUMNI:

When you make the request to be part of the Alumni platform, we process the information provided, to analyze if your profile meets the platform’s requirements, if the profile is suitable, the data will be used to offer the Alumni service.

The required data are:

  • Name and surname

  • E-mail
  • Curriculum vitae (CV)
  • Linkedin profile

Why we treat them (Use of data)

We request and analyze this data to check if your profile meets the requirements to be able to access the services offered by Alumni. In this way we seek to select the profiles that are part of the platform, offering services that would be oriented to them.

In the event that the profile meets the characteristics of Alumni, personal data will be stored in order to offer the various Alumni services

In summary, we process this data for the following purpose:

• Analyze if the profile meets the characteristics to be a recipient of Alumni services.

• Offer the services of the Alumni platform


Express acceptance: As a condition for the use of this service, an express acceptance of both the privacy policy and the terms of use will be requested.

Acceptance for use: The use of this service expresses the acceptance of this privacy policy and the terms of use as both are linked and are necessary to achieve the objective of scientific research of this service.

When we share your information

We do not share your information with companies, organizations or individuals outside Alumni (or Vicomtech) except in the following cases:

a. Legal grounds

We will share personal information externally to Vicomtech if we believe in good faith that it is reasonably necessary to access or use, retain, or disclose that data for the following purposes:

  • Comply with any requirement foreseen in the law or applicable regulations or to attend a legal process or a requirement of a competent authority.
  • Comply with applicable terms of service, including investigation of potential abuse violations.
  • Detect, prevent or otherwise fix fraud or security or technical problems.
  • Protect Alumni, our users and the general public from damage to their rights and property or to their safety to the extent required or permitted by law.

If Alumni participates in a merger, acquisition or sale of assets, we will continue to guarantee the confidentiality of your personal information and will let you know by means of a notice in the service before transferring this information or before it is subject to a different privacy policy.

b. Publication of statistics

We may share non-identifiable personal information publicly to show trends and statistics about the general use of our service both through the media and social networks.

Protection of your information

We integrate security into our services to protect the information of our users

Alumni includes strong security protections that constantly protect your information. For it:

  • Minimization of personal data required for the purpose described

  • We review our data collection, storage, processing and destruction practices (including physical security measures) to prevent unauthorized access to our systems.
  • We restrict access to personal information so that only those Vicomtech employees and agents who need such information to process it can access it.

Conservation of your information

Your data will be kept for a period of 3 years after the end of the service, after which it will be destroyed.

Compliance and cooperation with regulatory authorities

We periodically review this Privacy Policy and make sure to treat information in accordance with it.

Data transfers

Our servers are within the EU.

If, due to operational needs or to ensure a level of quality of service, it is necessary to have a certain infrastructure in other locations with less protection for the privacy of users, we implement the same protection measures that are described in this policy.

When this policy applies

This Privacy Policy applies to all services provided by Alumni.